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You can use form VS-1 to apply for a license, registration or certification to operate any of the following businesses:

Automobile dealer	Vehicle dismantler
Boat dealer	Salvage pool
ATV dealer	Itinerant vehicle collector
Yacht broker	Mobile car crusher
Repair Shop	Scrap processor
Inspection Station	Scrap collector
Repair shop that disposes of vehicle scrap

To apply for a Snowmobile Dealer Business Certificate, you must use form RV-253 (Application for Snowmobile Business Certificate) available from Application Requests in the Division of Vehicle Safety Services.

Where do I get the form to apply for an amendment to a current facility registration or facility license?

Download form MV-253G (Request for Business Amendment / Duplicate Certificate). To report a change of the location of the facility, you must also complete form VS-19. You can also call the Division of Vehicle Safety Services at 518-474-4653 to get the form, or call 518-474-0919 to get more information.

Where do I get the form to apply for certification as a motor vehicle inspector?

Download form VS-120 (Application for Certification as a Motor Vehicle Inspector). You can also call the Division of Vehicle Safety Services at 518-474-4653 to get the form, or call 518-474-7998 to get more information.

Where can I get copies of the DMV Commissioner's Regulations for facilities?

You can download these parts of the regulations:

• DMV Dealer and Transporter Regulations (CR-78)
• DMV Motor Vehicle Inspection Regulations (CR-79)
• DMV Junk and Salvage Business Regulations (CR-81)
• DMV Repair Shop Regulations (CR-82)

What is the processing time for an original application or an amendment?

The DMV takes approximately six to eight weeks to process an application.

Do I need to include all fees when I send in my application?

Yes. You must send all fees with your application.

Is a copy of my Sales Tax Certificate of Authority required with my application? Can I send only the tax ID number?

The DMV does not accept the tax ID number only. You must send a copy of the Sales Tax Certificate of Authority.

Is a new Sales Tax Certificate of Authority required to open a new location?

No. You are only required to send a copy of your current Sales Tax Certificate of Authority when you apply for your new location.

Where do I get proof of zoning?

You can get proof of zoning from the zoning board of your local government.

How do I change the information about my company or facility (officers, locations, etc.)?

To get instructions, call the Division of Vehicle Safety Services at (518) 474-0919.

When does my facility license or facility registration expire?

All facility licenses or facility registrations are valid for two years.  If a facility gets an additional facility registration or facility license, the new document expires on the same date as the current document. For example, a DMV-registered repair shop applies for an inspection station license.  The new facility license expires on the same date as the current facility registration.

Where do I send my application?

NYSDMV Bureau of Consumer and Facility Services
Application Unit
P.O. Box 2700-ESP
Albany, NY 12220-0700

Where is the service counter for Vehicle Safety Services? What are the hours of operation?

The service counter is located on the First Floor in Core One of the Swan Street Building at the Empire State Plaza in Albany. The service counter is open weekdays, 7:45 AM - 4:15 PM (except state holidays).

My application was not accepted, and I returned the refund voucher. When will I receive the refund?

Your refund arrives approximately eight to 12 weeks after the Department of Audit and Control receives your refund voucher.

Where do I get an official facility sign? Do I need a specific color?

You can get the facility signs that you need from a sign-maker's shop or from some automobile parts stores. The repair shop sign displays a green background and white letters. The inspection station sign displays a yellow background and black letters. The retail dealer sign displays a red background and white letters. Make sure that your facility sign complies with the specifications listed for your facility in the DMV Commissioner's Regulations.

What if I do not receive the application to renew the facility license for my inspection station?

Call the Division of Vehicle Safety Services at (518) 474-0919.

Can you send a copy of my facility license or facility registration by fax machine?

No. Your facility has the only copy. If the facility license or facility registration is damaged, lost or stolen, you can request a replacement from the Division of Vehicle Safety Services. Send a letter that includes your facility name, facility number, and your signature.

Can I use a fax machine to send an application?

No. You must include your payment for the fees with your original application form.

What if I close my business?

Write a letter to notify the DMV that your business will close and the date that your facility will stop operations. You must return your facility license or facility registration and any supplies of DMV items that remain in your possession. These items can include:

• inspection stickers,
• forms VS-1074, MV-907A and MV-50,
• the dealer registration and
• vehicle plates that a dealer did not issue to customers.

Send the items to:

Accounting Unit
NYSDMV Vehicle Safety Services
P.O. Box 2700 - ESP
Albany, NY 12220-0700

Return dealer plates to a local DMV office.

How to Order Inspection Stickers and Forms MV-50

How can I order inspection stickers and forms MV-50?

On-line (inspection stickers only)

Inspection stations can order inspection stickers on-line. You must provide your facility number, the type of stickers you that you need, and an e-mail address to receive your confirmation. Use a credit card to pay for the order. The order normally arrives in two weeks if you use standard postal delivery, or less than two weeks if you use an express mail service. There is a fee of $10 for express mail service.

In person (Albany only)

You can bring your order to the service counter of the Division of Vehicle Safety Services. The service counter is located in Room 110 on the First Floor in Core One of the Swan Street Building at the Empire State Plaza in Albany. The service counter is open weekdays, 7:45 AM - 4:15 PM (except state holidays). The service counter cannot issue your order. The DMV must mail your order to you.

By mail

Download form VS-113I to order inspection stickers, or download form VS-114I to order a form MV-50 book. You must send a completed form MV-50 book when you order a new form MV-50 book.

If you use an express mail service to send your order, make sure that you use the correct address. Include an additional $10.00 in your payment to receive your order by an express mail service.

Make sure that you use the correct mailing address for your order.

If you want to use an express mail service, send all orders to:

NYSDMV Vehicle Safety Services
6 Empire State Plaza, Room 110
Albany, NY 12228

To send an order for inspection stickers by standard mail, use this address:

NYSDMV Vehicle Safety Services Supply Unit
P.O. Box 2700-ESP
Albany, NY 12220-0700

To send an order for a form MV-50 book by standard mail, use this address:

NYSDMV Vehicle Safety Services Supply Unit
P.O. Box 2610-ESP
Albany, NY 12220-0610

Notes:

• If you order more than one type of inspection sticker, send a separate form and a separate payment for each type. You can put the separate orders and payments into one envelope.
• Make sure that the order form is complete, accurate and legible.
• Make your personal check or money order payable to "Commissioner of Motor Vehicles."  Make sure that the payment is for the correct amount.

What if I lose the reorder form that I received from the DMV?

Use the instructions above to order on-line, by mail, or at the DMV Central Office.

What are the fees for inspection stickers or a form MV-50 book?

• Stickers for the high-enhanced emissions inspection are $600 per book. There are 100 stickers in each book.
• Stickers for the low-enhanced emissions inspection are $120 per book.  There are 20 stickers in each book.
• Stickers for the safety inspection of motorcycles and heavy-duty vehicles are $80 per book.  There are 40 stickers in each book.
• Stickers for the safety inspection and the emissions inspection for diesel-powered vehicles are $80 per book.  There are 40 stickers in each book.
• Form MV-50 retail books are $250.  There are 50 forms in each book.
• Form MV-50 wholesale books are $125. There are 25 forms in each book.

How do I check the status of an order?

Call the Vehicle Safety Services automated response system at (518) 474-2398, and follow the instructions. The service is available 24 hours a day, seven days a week. You must provide your facility number to use this service.

Can I get a refund for the stickers or the forms that I do not use?

If your facility does not remain in operation, return your supply of stickers or forms to the DMV. You will receive a Refund Voucher for the value of the items that you returned. To receive the refund, you must sign and return the voucher to the DMV. You will receive a refund check from the Department of Audit and Control in eight to 12 weeks.

How do I get credit for the stickers or the forms that I do not use?

If your facility remains in operation, write a letter and request credit for the stickers or forms. The letter must include your facility number. Send the letter and the items to:

Accounting Unit
NYSDMV Vehicle Safety Services
P.O. Box 2700 - ESP
Albany, NY 12220-0700

After your credit is processed, you receive a letter that indicates the amount of your credit. You can use this credit toward your next order of stickers or forms. You cannot use this credit for other DMV transactions.

Note: Emissions inspection stations can receive credit for a maximum of 50 damaged stickers per year. The station must return the damaged stickers to receive credit and to remove the stickers from your record.

How do I determine the amount of my credit?

After your credit is processed, you receive a letter that indicates the amount of your credit. If you do not have the letter, call the Vehicle Safety Services automated response system at (518) 474-2398, and follow the instructions. The service is available 24 hours a day, seven days a week. You must provide your facility number to use this service.

What if I received the wrong stickers or I need to return stickers?

Write a letter to the DMV and explain why you returned the stickers.  Include the stickers, facility name, and facility number. You can exchange the stickers for the correct stickers or you can receive a credit. Make sure that you include these instructions in the letter. Put the stickers in a strong envelope. Postal machines can damage standard envelopes that contain a thick document and can lose the stickers.

What if my stickers or forms MV-50 are stolen?

File a report with the police. Send a copy of the report to the DMV, and keep a copy for your records. Report the theft even if you do not replace the stolen items. If you need to replace the items, make sure that you include a payment when you send the report to the DMV.  A DMV Inspector will deliver your next order of documents in person.

What if my stickers or forms MV-50 are lost?

Write a letter to the DMV and explain that your items were lost.  To replace the lost items, make sure that you include your order and your payment when you send the letter.

The business at my dealership has increased. How do I get additional form MV-50 books?

Contact the Division of Field Services and Clean Air in your region to get an approval letter from a DMV Inspector. Send the approval letter, an order form, and your payment for the additional books to the DMV.

Hearings, Waivers, Suspensions, Revocations

To learn about how the conusmer complaint and DMV enforcement processes can affect your business, read the brochure Know Your Rights if a Complaint or Other DMV Charges have been Filed Against You.

Hearings and Waiver Notices

How do I accept or reject a hearing waiver?

Carefully read the hearing waiver notice that you received. To accept the waiver, mark the correct box on the form. Mail the form to the address listed on the form. Make sure that you include a personal check and the required business documents described on the form.

How do I determine the date, time and location of my hearing?

The DMV notifies you by mail of the date, time, and location of your hearing. The hearings are held at different locations in NYS. The DMV tries to schedule the hearing at a location near your facility.

How do I get a hearing changed to a later date?

The DMV Hearing Bureau does not give adjournments unless all circumstances demonstrate good cause. Request your adjournment early, but no less than seven days before the date of the hearing. Include the reason why you requested the adjournment, your address and your daytime telephone number. You or your attorney can request the adjournment by mail.  Send the letter to:

Safety and Business Hearing Bureau
NYSDMV
6 Empire State Plaza
Albany, NY 12228

Failure to receive a confirmation of your adjournment does not indicate that the Hearing Bureau gave you an adjournment. If you do not receive a confirmation at least five days before the date of your hearing, call the Hearing Bureau at (518) 474-1509.

Suspensions, Revocations, Civil Penalties, Appeals

Why was my facility license or my facility registration suspended or revoked?

Read the Notice After Hearing that you received from the DMV. The notice explains the reasons why your facility license, facility registration, or inspector certification was suspended or revoked after a DMV hearing.

When does the suspension or the revocation begin and how do I comply?

The suspension order or the revocation order indicates the date that a suspension or a revocation will begin. Read the following list of items. You must surrender the correct items to a regional office of the Division of Vehicle Safety Services or to the DMV Central Office in Albany. The DMV must receive the correct items no later than the date that your suspension or revocation will begin.

• A repair shop must surrender the certificate of registration for the repair shop.
• A dealer must surrender the certificate of registration for the dealership, all forms MV-50, all dealer plates, all dealer registrations, and any vehicle plates that were not issued to customers.
• An inspection station that conducts low-enhanced emissions inspections and safety inspections in the Upstate area must surrender the inspection station license, all inspection stickers, and the current form VS-1074.
• An inspection station that conducts high-enhanced emissions inspections and safety inspections (NYCMA) cannot conduct emissions inspections. The emissions analyzer turns off automatically and cannot operate during the suspension period or revocation period.  A DMV Inspector visits the facility to verify compliance.  Learn how to use the data refresh command in the NYTEST analyzer after your suspension or revocation ends.

What if the facility does not surrender the items before the effective date?

If the facility does not surrender the required items before the effective date of the suspension or the revocation, the period of the suspension or the revocation is extended.  For example, a facility is suspended for 30 days. The facility does not surrender the certificate until 10 days after the effective date listed on the suspension order. The certificate is suspended during the 10 days andfor 30 days after the facility surrenders the items. 

How do I pay a civil penalty or restitution?

To pay a civil penalty, you must send a certified check or a money order payable to "Commissioner of Motor Vehicles." To pay restitution to the customer who filed the complaint, send to the DMV a certified check or money order that is payable to the name of the customer.

The address to send a payment for a civil penalty or restitution by standard postal delivery is:

NYSDMV Bureau of Consumer and Facility Services
P.O. Box 2700-ESP
Albany, NY 12220-0700

If you use an express mail service, the address is:

NYSDMV Vehicle Safety Services
6 Empire State Plaza, Room 110
Albany, NY 12228

The DMV cannot terminate your suspension for failure to pay a civil penalty until your payment is processed in the Central Office in Albany.

What can I do if I receive a letter or a suspension order for a bad check?

Return the letter and two certified checks or two money orders. Write one check or one money order for the amount of the bad check. Write the other check or the other money order for the amount of the penalty fee of $35. Make the checks or the money orders payable to "Commissioner of Motor Vehicles." If you do not have the letter, you can call the Accounting Unit at (518) 474-5913 to determine the correct amount.

What can I do if I do not agree with the decision made by the hearing judge?

Use form AA-33A (Appeal from DMV Hearing Determination) to file an appeal with the DMV Appeals Board. Form AA-33A includes instructions. You must file the appeal no more than 60 days after the date of the decision letter or the notice.

FAQs For Inspection Stations

How do I get a copy of Part 79 of the DMV Commissioner's Regulations?

You can download a copy of Part 79, the Update to Part 79, and the Part 79 amendment Small Business Regulation Guide at the DMV web site. Adobe Acrobat Reader® is required.

What standard items of vehicle equipment are not required parts of a safety inspection?

The items in the following list are not a required part of a safety inspection for light-duty and medium-duty vehicles. While some of the items are illegal equipment, the inspection station is not required to inspect the items. You can inform the customer that the item is illegal or that the item does not function. These items cannot cause you to reject a vehicle. The items are:

• Bumpers
• Fog lights
• Window tinting
• Studded snow tires (Tires must pass other inspection standards. Stations can refuse to inspect studded snow tires on the dynamometer, but do not reject studded snow tires on the safety inspection.)
• Rear window defogger or rear window defroster
• Rear window wiper
• Ball joints
• CV joints and boots
• The thickness of brake rotors
• Activated Anti-lock Brakes (ABS) Warning Light
• Activated Airbag Readiness Warning Light (You must use a rejection notice to inform the customer, but do not reject for inspection.)
• A rear view mirror that is mounted on the outside of the passenger side of the vehicle (Unless the rear window is obstructed. The customer must remove the mirror or the mirror must meet inspection standards to pass the inspection.)
• Brakes on a trailer (The brakes are not required, but you must inspect the brakes if they exist.)

What faults can cause the rejection of a serpentine belt on a vehicle that has power steering?

You can reject the serpentine belt if any pieces of the serpentine belt between the grooves are absent or any part of the serpentine belt is frayed.

Can a NYS inspection station inspect a vehicle that is registered in another state?

Yes. DMV Regulation 79.8(b)(1) requires an inspection station to inspect any vehicle it is qualified to inspect and includes vehicles registered in other states. Advise the customer that not all states recognize the NYS inspection.

Can I inspect a vehicle that is not registered or does not display vehicle plates?

Yes. Refer to form VS-28 or form VS-1074.

High-Enhanced Emissions Inspections for the New York City Metropolitan Area (NYCMA)

If I enter incorrectly into the NYTEST analyzer that an item has passed, but the item did not pass, how do I correct the error?

You can change your entry before you continue to the next section of the inspection.  The NYTEST analyzer requires you to confirm your entries before you continue to the next section of the inspection. Make sure that you check the entries on the NYTEST display screen and correct the entries before you confirm the results. You cannot correct the entries after you continue to the next section of the inspection.

If you did not correct the error through the process described above, and the vehicle passed the inspection:

• Cancel (void) the sticker after you complete the inspection.
• Conduct another complete inspection of the vehicle.
• The customer does not pay a fee for the cancelled inspection.

If the vehicle failed the inspection, your NYTEST analyzer allows you to reinspect only the failed sections of the inspection during the next 30 days. The NYTEST analyzer does not allow you to change any sections of the inspection that were passed.

The NYTEST analyzer indicates that the facility license is expired, but the facility license was renewed. Why?

You must use the NYTEST barcode scanner to read the barcode on the facility license renewal document.

The NYTEST analyzer displays a lockout message on the display screen. How do I correct the lockout?

When you turn on the NYTEST analyzer, the machine conducts a series of internal checks before it displays the main menu. If the system fails any of the checks, the NYTEST analyzer displays a lockout message. Read Section IX of the VS-28 Emissions Inspection Procedure Manual to get a list of lockout messages and corrective actions. If you use the actions described in the manual, but cannot correct the lockout, contact your equipment vendor.

How do I use the data refresh command on the NYTEST analyzer?

You normally use the data refresh command to update the data in the NYTEST analyzer if:

• the DMV suspended your facility and the facility is now reinstated, or
• your facility was not active and becomes active.

The data refresh command is listed in the station manager menu on the NYTEST display screen. The location of the station manager menu depends on the brand of NYTEST analyzer you use. The station manager menu is displayed in the main menu or the utility menu.

What are the telephone numbers for the vendors of NYTEST analyzers?

The vendor provided you with the telephone numbers to call to get the answers to specific questions about your NYTEST equipment. If you cannot locate those specific telephone numbers, you can call your vendor at the number listed below:

ESP	(516) 563-6677 or 1-800-695-5377
Snap-on/Sun	1-800-225-5786
SPX	1-800-833-3377

I recently received a warning letter from the DMV about a failure to communicate inspection data. How do I correct the problem?

Carefully follow the instructions in the warning letter, and contact the vendor of your NYTEST analyzer if necessary. You are not required to contact the DMV if the problem is quickly resolved.

What can occur if I ignore a warning letter?

If you correct the communication problem quickly and send your inspection data to the DMV, the DMV will not take action.  If you do not correct the problem quickly, the DMV can reject your order for inspection stickers until you correct the problem.

A NYTEST stop message appeared on the NYTEST display screen and I cannot conduct an inspection. How do I remove the message to continue inspections?

There are several possible reasons for a NYTEST stop message to appear.  To determine the reason for the message, call the Technical Services Bureau at (518) 474-5282. The Technical Services Bureau can advise you how to correct the problem and how to remove the message.

How do I learn more about my responsibilities to the data manager?

Refer to the TESTCOM Enrollment Form and Agreement that you completed when you entered the High-Enhanced Emissions Inspection Program. Read the sample agreement in the appendices of the VS-28 Enhanced Emissions Inspection Procedure Manual, or call TESTCOM at 1-800-678-9199.

My NYTEST analyzer frequently needs repairs and is not repaired correctly. What can I do?

Read your service agreement. Notify the vendor of your NYTEST analyzer immediately and explain the problems. If you determine that the service you receive from the vendor does not comply with the agreement, call the NYS Department of Environmental Conservation at 1-877-231-5411.

Do any vehicle repairs qualify for an emissions inspection waiver?

Only the costs of repairs that are related to emissions and which are not under warranty can qualify toward a waiver. Any repairs that are done to correct tampering with equipment do not qualify toward the waiver. If a customer does the repairs, only the cost of the parts used in the repair can qualify for the waiver. You must enter the information about the waiver and the costs into the NYTEST analyzer. You must keep copies of all documents that describe the parts and labor for at least two years.

Can a High-Enhanced Emissions Inspection Station inspect New York State registered vehicles that are registered outside the NYCMA?

New York State registered vehicles that registered outside the NYCMA (Upstate area) are must have the low-enhanced emissions inspection. Only facilities that have inspection stickers for the low-enhanced emissions inspection can conduct this type of inspection.

If a customer requests an inspection, but you do not have stickers for a low-enhanced emissions inspection, advise the customer that an Upstate inspection facility can inspect the vehicle. If the customer requests an inspection at your facility again, advise the customer that you must conduct the high-enhanced emissions inspection, which costs more.  Conduct the inspection and issue a high-enhanced emissions inspection sticker.

You can inspect any vehicle that requires only a safety inspection. For example, you can inspect a vehicle that is exempt from an emissions inspection. Conduct the safety inspection and issue a safety inspection sticker.

If my NYTEST analyzer does not operate correctly, can I continue to conduct emissions inspections?

Do not conduct any high-enhanced emissions inspections if your NYTEST analyzer does not operate correctly.

How do I know if a vehicle must have an original inspection or a reinspection?

• If the customer provides you with a rejection notice from a previous inspection, the vehicle must have a reinspection.
• A NYTEST analyzer that connects correctly to the DMV can determine if the vehicle qualifies for a reinspection and indicates the type of reinspection that is required.
• A NYTEST analyzer that does not connect correctly to the DMV reads the internal inspection history file to determine the inspection history of the vehicle.
• If the previous inspection history is not available, you must conduct a complete inspection at the full cost of an original inspection.

What are the fees for a reinspection?

The amount of each fee depends on which items require a reinspection. To determine the correct fee, use the table below or read Section 79.24h of the DMV Regulations.

Failed Item	Passed Item	Reinspect This Item	Reinspection Fee
safety	emissions, gas cap	safety	$10
emissions	safety, gas cap	emissions	$27
gas cap	safety, emissions	gas cap	$6
safety, emissions	gas cap	safety, emissions	$37
safety, emissions, gas cap	—	safety, emissions, gas cap	$37
safety, gas cap	emissions	safety, gas cap	$16
emissions, gas cap	safety	emissions, gas cap	$27
Note: A vehicle that is offered for a reinspection more than 30 days after a previous rejection must receive a complete inspection.

The NYS Vehicle Inspection Program (NYVIP)

What is the NYS vehicle inspection program (NYVIP)?

The NYVIP is a program that will include a new test of the emission control systems of vehicles that have a model year of 1996 or newer. The NYVIP will help NYS to comply with the Federal Clean Air Act, decrease the emissions from motor vehicles, and reduce air pollution.

The NYVIP uses new equipment at NYS-licensed inspection stations and the on-board diagnostic system (OBDII) of the vehicle to verify that the emissions control systems of the vehicle function correctly. The station uses the new equipment, a modem, and a dedicated telephone line to report the inspection results to the DMV. The inspection station must purchase the NYVIP equipment from SGS TestCom.

What is "OBDII"?

"OBDII" is the acronym that indicates the "on-board diagnostics - version two". The OBDII is a computer system that monitors the correct operation of the engine and the emissions control systems of the vehicle. Vehicles that have a model year of 1996 or newer and that weigh 8,500 lbs. or less have the OBDII. If the OBDII detects a problem that can result in excessive emissions, a malfunction indicator light (MIL) illuminates to inform the driver or automotive technician.

Which vehicles must get the OBDII test?

The OBDII test is required for any gas-powered vehicle that is not exempt from emissions inspection and that:

• Has a model year of 1996 or newer, and
• Is more than two model years old, and
• Displays a weight that is less than 8,501 lbs. on the vehicle registration.

What motor vehicles are exempt from emissions inspection for gas-powered vehicles?

These motor vehicles are exempt from emissions inspection for gas-powered vehicles:

• Vehicles that are less than two model years old, or more than 25 model years old (for example, a 1975 model in 2001).
• Diesel-powered vehicles 8500 lbs. or less and Diesel-powered vehicles 8501 lbs. and more registered in the NYCMA area that are required to have the emissions inspection for diesel-powered vehicles.
• Electric-powered vehicles.
• Motorcycles.
• Vehicles that are registered as farm equipment or that have historical plates.
• Homemade vehicles or custom vehicles that are registered in the Upstate Area.

Annual safety inspections are required for all vehicles that the law does not exempt. To learn more about safety inspections, read the DMV brochure, New York State Vehicle Inspection Program for Cars and Light Trucks.

What emissions inspection is required if a gas-powered vehicle is not required to have the OBDII test and is not exempt from emissions inspection?

If a vehicle is a 1995 or older model gas-powered vehicle that is not exempt from emissions inspection, the vehicle receives:

• A high-enhanced emissions inspection if the vehicle is registered in the NYCMA, or
• A low-enhanced emissions inspection if the vehicle is registered in the Upstate Area.

Can a station continue to conduct emissions inspections if the station does not participate in the NYVIP?

No. To remain or become a NYSDMV-licensed public inspection station for light-duty vehicles (group 1A), a station must purchase the NYVIP equipment. An inspection station that does not participate in the NYVIP cannot conduct safety inspections or emissions inspections for light-duty vehicles that weigh 18,000 lbs. or less.

What are the benefits that a station or a certified inspector will receive from the NYVIP?

The NYVIP

• Provides the station with accurate records and more control over who conducts the inspections,
• Helps to reduce exhaust emissions and air pollution,
• Helps to provide a standard emissions inspection with standard results,
• Keeps electronic records of inspection activity for the station,
• Provides printed reports about inspection activity at the station, and
• Provides customers with receipts and with reports that explain the reasons that their vehicles failed the inspections.

What does the NYVIP equipment include?

The NYVIP equipment includes:

• A computer system that includes a modem, a barcode scanner, and a printer, and
• An OBDII cable that connects the equipment to the OBDII system on the vehicle, and
• A service contract and warranty from SGS TestCom.

Where does the station get the NYVIP equipment and what is the cost of the equipment?

A NYS-licensed inspection station must purchase the NYVIP equipment from SGS TestCom. The cost of the unit is $1,664.02.

A station has the option to purchase the following NYVIP equipment from SGS TestCom for additional costs:

• A laser printer,
• A flat-panel monitor,
• A faster barcode scanner,
• A cover for the equipment,
• A cart for the equipment.

Contact SGS TestCom at 1-866-469-8477 or visit the NYVIP web site to get more information.

The station must also provide a dedicated telephone line to transfer data from the NYVIP equipment, SGS TestCom, and the DMV computers.

Are there other costs that a station must pay to participate in the NYVIP?

There is a charge of 36.5 cents for each telephone call made by the NYVIP modem, payable to SGS TestCom. The OBDII and low-enhanced emissions inspections require two telephone calls, and the other types of inspections require one telephone call.

The inspection station must pay for any repairs to the NYVIP equipment that are the result of vandalism, incorrect use, or failure to maintain the equipment correctly.

A station must purchase the printer cartridges, the paper, and other supplies for the NYVIP equipment.

What fees do motorists pay for the NYVIP inspection?

In the Upstate Area, the total fee for a NYVIP safety and emissions inspection is up to $21. In the NYCMA, the total fee for a NYVIP safety and emissions inspection is $37.

How does the inspector conduct the emissions inspection?

The inspector conducts the safety inspection, the gas cap check and the visual inspection of the emissions control devices, and then the OBDII test, to complete the inspection.

To conduct the OBDII test, the inspector uses the OBDII diagnostic link connector (DLC) on the vehicle.

A vehicle will fail the OBDII test if:

• The DLC on the vehicle is broken or absent, or
• The OBDII malfunction indicator light (MIL) on the vehicle does not illuminate when the ignition is set to the ON position and the engine is not in operation, or
• The MIL remains illuminated when the engine is in operation, or
• the OBDII system on the vehicle directs the MIL to illuminate, or
• the OBDII monitors on the vehicle report that the OBDII system is not ready for the test (monitor readiness status).

The NYVIP web site has the answers to additional questions about the NYVIP, the equipment, and the OBDII test.

Will the vehicle pass the inspection if I disconnect the vehicle battery to clear the OBDII malfunction codes?

No. If you disconnect the battery, the OBDII monitors on the vehicle will report that the OBDII system is not ready for the test. This result causes the vehicle to fail the inspection.

In what circumstances can the NYVIP inspection station issue a 10-day inspection extension to the customer?

The NYVIP inspection station can issue from the NYVIP computer an inspection receipt that includes a 10-day extension of the previous inspection for the vehicle only if: 

• the previous inspection was expired at the time of the inspection, and
• the vehicle passed all parts of the inspection except the OBD II readiness monitor test.

You cannot issue an extension in any other circumstances.  You cannot issue more than one extension.  Do not refer a customer to the DMV for an extension.

Where can I get more information about the OBD II readiness monitor status?

Read the brochure about the status of the OBD II readiness monitor. The NYVIP web site has other information for inspection stations about the failure of the OBD II readiness monitors.

Will the vehicle pass the inspection if the light bulb in the MIL is removed?

No, the vehicle will fail the inspection. Before the inspector conducts the OBDII test, the inspector must make sure that the MIL operates correctly.

How much additional time is required to conduct the OBDII inspection?

The OBDII inspection will require less than five minutes. The inspector will conduct the safety inspection, the low-enhanced emissions inspection, and then the OBDII inspection to complete the inspection.

Can the station use the NYVIP equipment to diagnose a vehicle for other work at the station?

No. A station can use the NYVIP equipment only for inspections and communications related to inspections. A station cannot install software on the NYVIP computer and cannot use the equipment for work that is not related to inspections.

SGS TestCom will have the option to make available new equipment or software with other functions. The DMV and the Department of Environmental Conservation must approve the new equipment or software. If new equipment or software becomes available and is approved, the DMV will notify the inspection stations.

My station has an OBDII scan tool. Can I use the same scan tool to do the OBDII test?

No. You must conduct the OBDII test with the equipment that you purchase from SGS Testcom. You can use your current OBDII scan tool for other diagnosis and repair work.

How do I use the printer, the barcode scanner, and the modem?

Printer - The station uses the printer to print the receipts, the daily reports, and the other reports related to the emissions inspection. The daily inspection reports from the printer replaces the DMV form VS-1074 previously used to record the inspections. The receipts from the printer replace the rejection notice (VS -1075) previously provided to the motorist.

Barcode scanner - The inspector uses the barcode scanner to enter the information from vehicle registration stickers, inspection stickers and the inspector certification card into the system. The barcode scanner can enter the information more accurately and faster than the inspector can enter the information manually.

Modem - The modem communicates the results of the inspection to the DMV computers. SGS TestCom also uses the modem to send important information about the NYVIP to the inspection stations. For example, if the inspection regulations change, the DMV can provide the information to SGS TestCom, and SGS TestCom can send the text of the change to the NYVIP computer at each station.

Can a NYVIP inspection station in the Upstate Area conduct an emissions inspection on a vehicle that requires the high-enhanced emissions inspection?

Yes, if the vehicle has a model year of 1996 or newer and requires the OBDII inspection. If the vehicle requires a dynamometer test or idle test then they must follow the current process.

Does the DMV require a new type of inspection sticker for the NYVIP?

No.  OBDII tested vehicles will receive a Safety/Emissions Certificate (formerly referred to as the low-enhanced sticker).

Does a certified inspector need a new certification card to conduct the NYVIP inspections?

No. The DMV does not require a new certification card, but an inspector must complete the OBDII training and pass the NYVIP certification test to conduct the NYVIP inspections that include the OBDII emission inspections.

An Inspector must have a valid certification card and make sure that a barcode scanner will read the barcode on the certification card. To replace an inspector certification card, call the DMV Inspector Certification Unit at 518-474-7998.

How do I get training for the NYVIP and the OBDII test?

The NYVIP equipment includes a CD-ROM that contains a training course in English and Spanish. The course is available on the NYVIP web site that is maintained by SGS TestCom. To get information about classes and other training, call SGS TestCom at 1-866-4NY-VIPS (1-866-469-8477) or visit the web site.

If a vehicle does not pass the NYVIP inspection, can the DMV prevent the renewal of the vehicle registration?

Yes.  The system that prevents a registration renewal for a vehicle that does not pass an emission inspection continues in the NYCMA.  In the Upstate Area, the system to prevent registration renewals takes effect in September 4, 2007. See the information about registration-based enforcement of the emissions inspection requirements.

How can I get more information about the NYVIP?

You can get more information about the NYVIP at the NYVIP web site that is maintained by SGS TestCom.

Emissions Inspection Stations for Diesel-powered Vehicles

What diesel-powered vehicles must receive an annual inspection?

All diesel-powered vehicles require an emissions inspection if:

• the vehicle has a registered gross vehicle weight (GVW) of more than 8,500 lbs., and
• the vehicle is registered in the New York City Metropolitan Area (NYCMA).

The acronym "DEMA" is printed on the registration documents for these vehicles when the registration is next renewed.

Are any vehicles exempt from this inspection?

The laws require all diesel-powered vehicles described above to receive an emissions inspection. The model year does not exempt a vehicle from the inspection. Read section 79.2 (h) of the inspection regulations to get information about vehicles that are exempt.

Is this inspection required in other areas of NYS? Is this inspection required for vehicles registered in other states?

No, but the NYS Department of Transportation (NYSDOT) or the NYS Police can test any diesel-powered vehicle that has a GVW of more than 8,500 lbs. at any roadside inspection site that is located on any NYS highway. If a vehicle fails the roadside inspection, the inspector can issue a traffic ticket.

Does this program only include large trucks and buses?

No. The program includes all diesel-powered vehicles that have a GVW of more than 8,500 lbs. The program includes some pick-up trucks and some medium-duty trucks.

When does the emissions inspection for a diesel-powered vehicle occur?

The emissions inspection for a diesel-powered vehicle occurs at the time of the annual safety inspection.

Where are the emissions inspections for diesel-powered vehicles conducted?

The inspection is conducted at an official emissions inspection station for diesel-powered vehicles.

An inspection station in the NYCMA is not an official emissions inspection station for diesel-powered vehicles.  Can the station conduct other inspections?

The station can conduct other inspections. The station cannot inspect diesel-powered vehicles.

Is there a different inspection sticker for this program?

Yes. Put the inspection sticker on the windshield.

If the vehicle also requires a heavy vehicle inspection (more than 18,000 lbs. maximum gross weight), do not put the heavy vehicle inspection sticker on the windshield.  Put the heavy vehicle inspection sticker on the front of the vehicle, as near to the front vehicle plate as possible.

If a diesel-powered vehicle passes the safety inspection, but does not pass the emissions inspection, can the inspection station issue a safety inspection sticker?

No. A diesel-powered vehicle that is required to receive a safety inspection must pass both parts of the inspection to receive any sticker.  A waiver of the emissions inspection is available if the cost of repairs exceeds a specific amount.

Can the station use the NYTEST analyzer to record the stickers for the emissions inspections for diesel-powered vehicles? How do I keep the records of the inspections conducted at the station?

No, the station cannot use the NYTEST analyzer to record the stickers for diesel-powered vehicles. Use form VS-1074SD (Record of Inspection) to record the inspection stickers. If a vehicle receives a sticker for a heavy vehicle inspection and an emissions inspections sticker, record both stickers on the same form VS-1074SD. NYTEST stations can continue to use the NYTEST analyzer to record the heavy vehicle inspection stickers for gas-powered vehicles.

How does the inspector conduct the emissions inspection for a diesel-powered vehicle?

The inspector checks the condition of any emissions control devices, and makes sure that the vehicle is at normal operating temperature. The inspector then enters information about the vehicle into the smokemeter used to test the exhaust emissions. The information determines the test standards for that vehicle. The smokemeter measures the exhaust emissions on three snap accelerations, and prints the results. The operator or owner of the vehicle receives a copy of the results. If the vehicle passes the safety inspection and the emissions inspection, the inspector puts the correct sticker or stickers in the correct location on the vehicle. If the vehicle fails any part of the inspection, the operator or owner of the vehicle receives a rejection notice.

A diesel-powered vehicle failed either the safety inspection or the emissions inspection. Is the vehicle required to repeat both inspections again?

A vehicle is required to repeat only the failed part of the inspection if it returns for a reinspection to the same station in 30 days or less. A vehicle that is not reinspected in 30 days or less or goes to a different inspection station must repeat both inspections.

What is the fee for an emissions inspection of a diesel-powered vehicle?

The fee is $25 for an emissions inspection of a diesel-powered vehicle.

The fee for the safety inspection is:

• $10 for a light-duty vehicle,
• $15 for a medium-duty vehicle, or
• $20 for a heavy-duty vehicle.

How does an inspection station become an official emissions inspection station for diesel-powered vehicles?

The station must purchase a DMV-approved smokemeter. The cost of the smokemeter is approximately $7,000 to $8,000. A station can conduct an emissions inspection on a diesel-powered vehicle if the station is licensed to conduct a safety inspection for that specific type of vehicle. To prove that an approved smokemeter was purchased, the station must send a photocopy of the invoice to this address:

Application Processing Unit
NYS DMV Vehicle Safety Services
Bureau of Consumer and Facility Services
P.O. Box 2700 - ESP
Albany, NY 12220-0700
(518) 474-0919

FAQs for Certified Inspectors

Where do I get an application form to become a certified inspector?

You can download the application (form VS-120), or call the DMV at (518) 474-4653 to request the form.

Must I have a valid driver license to become a certified inspector?

No. You must be age 17 or over and must comply with the qualifications listed in Part 79 of the DMV Commissioner's Regulations.

Where do I get a copy of DMV Commissioner's Regulations Part 79?

You can download Part 79, the Update to Part 79, and the Part 79 amendment Small Business Regulation Guide from the DMV web site. Adobe Acrobat Reader® is required.

How do I renew my certification if I do not have the renewal form?

Write a letter that requests a renewal. The letter must include your certification number, name, address, and signature. Make sure that you include a personal check or a money order in the amount of $15, payable to "Commissioner of Motor Vehicles". Mail the letter and your payment to:

Inspector Certification Unit
NYS DMV Vehicle Safety Services
6 Empire State Plaza, Room 110
Albany, NY 12228

The NYTEST analyzer rejects my certificate, or my certificate is lost, stolen, or damaged. How do I replace the certificate?

Write a letter that explains why you need a duplicate certificate. The letter must include your certification number and your signature, or your date of birth, name and address. You can send a fax of the letter to (518) 474-4702, or you can mail the letter to this address:

Inspector Certification Unit
NYS DMV Vehicle Safety Services
6 Empire State Plaza, Room 110
Albany, NY 12228

How do I change the address on my certification record?

Write a letter that requests a change of address. Include your certification number, name, new mailing address, and signature. Make sure that you include the county of your new address. You can send a fax of the letter to (518) 474-4702, or you can mail the letter to this address:

Inspector Certification Unit
NYS DMV Vehicle Safety Services
6 Empire State Plaza, Room 110
Albany, NY 12228

FAQs for Dealers

Do I need to indicate the selling price on form MV-50 if I sell a vehicle wholesale?

No. The selling price is not required on form MV-50 when a vehicle is sold wholesale.

Is a NYS inspection required for a vehicle that is sold to a customer who does not reside in NYS?

No. A NYS inspection is not required for a vehicle registered in another state.

Can I sell a retail vehicle "as is"?

No. Some exceptions allow you to use form MV-907A (Salvage Certificate) to sell a vehicle as "junk".  The DMV cannot issue a title certificate or a registration to a junk vehicle or a salvage vehicle that is rebuilt unless the vehicle passes a salvage vehicle examination.  If a title certificate is issued it will receive a brand that displays "REBUILT SALVAGE:NY".

Must I provide a warranty on a vehicle that has at least 110,000 miles and which was sold to a retail customer for $1,295?

These terms refer to the warranties described by the Office of the Attorney General in the Lemon Law. The Vehicle and Traffic Law requires a dealer to complete the Used Vehicle Certification on form MV-50.  The law applies to all vehicles sold at any selling price and which display any odometer reading. The vehicle must be acceptable for use on the road at the time of sale.

I cannot get the title certificate for a vehicle I sold.  The temporary registration I issued to the customer expires soon. Can I issue another temporary registration?

No. According to the DMV Commissioner's Regulations, you cannot sell a vehicle if you do not have proof of ownership. You cannot issue an additional temporary registration under any circumstances.

Where can I get a surety bond?

Contact a surety insurance company. Make sure that the business name and mailing address on the bond exactly match the business name and mailing address on your DMV facility license. Make sure that you write your Facility Number on the bond.

What is the amount of the bond that a dealer is required to have?

A dealer who is licensed as a used vehicle dealer and who sold 200 or fewer vehicles during the previous calendar year must have a bond in the amount of $10,000.

A dealer who is licensed as a used vehicle dealer and who sold more than 200 vehicles in the previous calendar year must have a bond in the amount of $25,000.

A dealer who is licensed as a new vehicle dealer or as a qualified dealer must have a bond in the amount of $50,000.

FAQs for Repair Shops

What can I do if a customer leaves a vehicle for repairs, does not return, and I cannot contact the customer?

You can try to foreclose a Garagemen's Lien against the vehicle. Read form MV-901C to get information about the lien.

When can I begin to request payment for the storage of a vehicle?

You can request payment for storage after you notify the customer by mail at the last known address.

How can a customer authorize a facility to make repairs to their vehicle?

A repair shop must have authorization from the customer to make repairs. To authorize repairs, a customer can:

• sign the repair order prepared by the repair shop, or
• provide a written work order to the repair shop, or
• authorize the repair by telephone. The repair shop must record the time, the date, and the name of the person who authorized the repairs.

Can the amount of a final bill be more than the written estimate?

The final bill cannot exceed the written estimate without the consent of the customer. The shop can charge an acceptable fee to make an estimate.

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